Staying compliant with labor laws is a critical responsibility for all employers. One of the most overlooked, yet essential, aspects of workplace compliance is the proper display of labor law posters. These notices inform employees of their rights under federal and state laws. In 2025, Texas employers must understand the updated labor law poster requirements to avoid penalties and ensure transparency in the workplace.

This guide covers everything you need to know about Texas labor law poster requirements in 2025.

Why Labor Law Posters Matter

Labor law posters serve as official notices that communicate employee rights and employer obligations regarding wages, workplace safety, anti-discrimination laws, and more. Both federal and state governments mandate these postings. For Texas employers, displaying the appropriate posters is not optional—it's a legal requirement.

Failing to post the necessary notices can result in fines, lawsuits, and even investigations by labor departments. By keeping these posters up to date, employers demonstrate compliance and build trust with their workforce.

Who Must Display Labor Law Posters?

Virtually all employers in Texas, regardless of size or industry, are required to display labor law posters. This includes:

  • Private businesses

  • Non-profits

  • Government agencies

  • Franchise operators

  • Remote businesses with Texas-based employees

Even if a company has only one employee, the posting requirements still apply. Additionally, businesses with multilingual employees may need to display posters in multiple languages to ensure comprehension.

Where Should Posters Be Displayed?

Posters must be placed in a conspicuous location where employees can easily view them throughout the workday. Ideal spots include:

  • Break rooms

  • Near time clocks

  • Common areas or hallways

  • Employee lounges

For remote workers, Texas and federal laws do not currently require physical posters in home offices. However, the best practice is to provide digital access to required notices via an online portal or employee intranet.

Required Federal Labor Law Posters for 2025

In Texas, all employers must display the following federal posters in 2025:

  1. Fair Labor Standards Act (FLSA) – Minimum Wage Poster

    • Outlines federal minimum wage laws, overtime, and child labor regulations.

    • Updated as of 2024 to reflect any wage changes or legal revisions.

  2. Occupational Safety and Health Act (OSHA) Poster

    • Details employee rights to a safe workplace and procedures to report hazards.

  3. Equal Employment Opportunity (EEO) Poster

    • Informs workers of their rights to be free from discrimination based on race, gender, age, disability, and more.

  4. Family and Medical Leave Act (FMLA) Poster

    • Required for employers with 50 or more employees; it explains eligibility for unpaid, job-protected leave.

  5. Employee Polygraph Protection Act (EPPA) Poster

    • Prohibits most employers from using lie detector tests during hiring or employment.

  6. Uniformed Services Employment and Reemployment Rights Act (USERRA) Poster

    • Explains job protections for employees who leave for military service.

Required Texas State Labor Law Posters for 2025

In addition to federal requirements, Texas mandates several state-specific postings. These include:

  1. Texas Payday Law Notice

    • Required by the Texas Workforce Commission (TWC), this notice informs employees of their wage rights and how to file wage claims.

  2. Texas Workers' Compensation Notice

    • Must be posted if the employer carries workers' compensation insurance.

    • Employers not subscribing to workers' comp must post a different notice indicating non-coverage.

  3. Unemployment Compensation Notice

    • Required for all businesses covered under the Texas Unemployment Compensation Act.

    • Informs workers about how to file for unemployment benefits.

  4. Child Labor Laws Poster

    • Details prohibited occupations and work hour restrictions for minors under 18.

  5. Texas Smoking Law Poster

    • Necessary for businesses operating in smoke-free areas or restricted smoking zones.

Industry-Specific Poster Requirements

Some industries in Texas have additional poster obligations. Employers in sectors like agriculture, construction, and healthcare may need to display:

  • Migrant and Seasonal Agricultural Worker Protection Act (MSPA) notices

  • Federal Construction Safety notices

  • Health and infection control protocols

Additionally, businesses with government contracts may need to include posters relating to wage determinations under the Service Contract Act or Davis-Bacon Act.

Multilingual Poster Requirements

If your workforce includes a significant number of Spanish-speaking employees, Texas encourages the use of bilingual posters. While not always required, providing notices in both English and Spanish reduces confusion and helps ensure that employees understand their rights.

The Texas Workforce Commission and many poster providers offer official translations of labor law notices.

2025 Poster Updates: What's New?

As of January 2025, the following poster updates are in effect:

  • Federal Minimum Wage Poster updated to reflect changes in wage rates or legal clarifications.

  • EEOC Poster revised to include updated language regarding LGBTQ+ protections under federal law.

  • Texas Workers' Compensation Poster now includes QR codes linking employees to online claims and resources.

Employers must replace outdated versions of posters with these new editions to remain compliant.

Penalties for Non-Compliance

Failing to comply with Texas labor law poster requirements can lead to:

  • Federal fines up to $37,000 for violations related to OSHA.

  • Texas Workforce Commission penalties for wage notice violations.

  • Legal exposure if an employee sues and you're found to be non-compliant.

These consequences make it essential for employers to audit their postings regularly.

Best Practices for Poster Compliance

To ensure compliance in 2025 and beyond, follow these best practices:

  1. Conduct Regular Audits

    Review posters quarterly and when new laws are announced.

  2. Use an All-in-One Poster

    Consider purchasing a consolidated federal and state poster to simplify compliance.

  3. Post in Multiple Locations

    Especially important for businesses with multiple floors, buildings, or departments.

  4. Maintain Digital Versions

    Share digital copies via email or internal networks for remote or hybrid workers.

  5. Train HR Personnel

    Make sure your HR team is familiar with poster laws and responsible for updates.

Where to Get Compliant Posters

Employers can obtain compliant labor law posters from several sources:

  • Texas Workforce Commission (TWC) Website

    Provides free printable versions of required state posters.

  • U.S. Department of Labor (DOL) Website

    Offers downloadable versions of federal labor law notices.

  • Third-Party Poster Providers

    Offer updated, laminated, bilingual, all-in-one posters for a fee, with annual subscription options.

Conclusion

Understanding and complying with Texas labor law poster requirements in 2025 is not just about avoiding fines—it's about fostering an informed, protected, and productive workplace. By staying current with both state and federal mandates, posting notices correctly, and updating them as laws change, employers can remain compliant and build a strong foundation of trust with their employees.

Whether you operate a small business or a large corporation, taking poster compliance seriously is an easy, cost-effective step toward staying on the right side of the law in Texas.